Privacy Policy for CVBeam.com

Last Updated: 10.06.2024

1. Introduction

Welcome to cvbeam.com. This privacy policy outlines how we collect, use, and protect your personal data when you use our resume optimization tool.

2. Data Controller

cvbeam.com
Email: cvbeam@gmail.com

3. Data We Collect

Personal Information: Name, email address, contact information.
CV Data: Employment history, education, skills, and other CV-related information.
Usage Data: IP address, browser type, operating system, referring URLs, and other technical data.

4. Purpose of Data Processing

Service Provision: To analyze and provide feedback on resumes for ATS optimization.
Improvement of Services: To enhance the quality and functionality of our tool.
Communication: To send updates, offers, and support communications.
Compliance: To comply with legal obligations and protect against fraud.

5. Usage of AI and OpenAI

AI Analysis: We use AI technologies, including OpenAI, to analyze and provide feedback on resumes. These technologies help improve the accuracy and relevance of our suggestions.
Data Processing: AI algorithms process the content of uploaded resumes and job descriptions to identify key areas for improvement and optimization.

6. Legal Basis for Processing

For what purpose and legal grounds do we process your data? Your personal data is processed through an online platform operated on the domain cvbeam.com. With the personal data you provide, based on your choice, our system will create a CV optimized for applicant tracking systems (ATS) with the graphic design of your preference. If you choose so, our solutions using artificial intelligence (AI) may be engaged in creating or optimizing your CV (hereinafter referred to as the “Services”). For more details, please refer to the description of our Services on our Platform and our Terms and Conditions.

When using our Services through our Platform, either with AI assistance or not, we process your personal data for the purposes of entering into an agreement and carrying out such agreement on the provision of our Services based on your decision to engage with our Services. The agreement also involves creating your account via registration on our Platform (legal basis: the conclusion and performance of a contract in accordance with Article 6(1)(b) of the GDPR). Therefore, the processing of your personal data for such purposes is a contractual requirement as well as a requirement necessary to enter into the contract, and without providing the data, the conclusion of the contract and using our Services is not possible.

As a company that may be subject to various legal obligations, we are required to comply with applicable laws, especially laws on accounting and tax duties. Therefore, we will process your data on the basis of a statutory obligation (legal basis: compliance with a legal obligation to which the Controller is subject in accordance with Article 6(1)(c) of the GDPR). Thus, processing your personal data for such purposes is a statutory requirement, and without using the data for this purpose, we wouldn"t be able to comply with our statutory duties.

We also wish to let you know about benefits, special offers, or new products via our e-mail newsletter, marketing materials, and advertisements. Therefore, if you do not object, your personal data (mainly your email) may be used for the purposes of our direct marketing using various tools, including Google Ads, and sending e-mail newsletters containing up-to-date information on various benefits we may provide, and our products and services that may be interesting to you (legal basis: our legitimate interest in business development and improving relations with our customers in accordance with Article 6(1)(f) of the GDPR).

You have the right to object to the processing of your personal data based on our legitimate interest by clicking on an “unsubscribe” link present in every delivered e-mail or by sending us an e-mail at cvbeam@gmail.com. Please note that you"ll still receive e-mails with information relating to our contract (e.g., changes in Terms & Conditions).

We also process your personal data to understand how our Services are used by our customers and how we can improve them for you (by, in particular, analyzing data we collected to a necessary extent and making anonymous statistics) (legal basis: legitimate interest in evaluating, developing, and improving our Services, products, and systems for better user experience in accordance with Article 6(1)(f) of GDPR). We also need to collect and store some specific data (e.g., your logins into your account, information on your device used upon login, IP address, etc.) to ensure the security of our Platform, to protect your account and data from unauthorized access, and from various attacks on our systems by bots and other forms of security incidents. This processing is based on our legitimate interest in securing our systems against any security threats.

You have the right to object to the processing of your personal data based on our legitimate interest on grounds relating to your particular situation via e-mail at cvbeam@gmail.com.

Based on your consent granted through ticking the relevant checkbox, you agree that your personal data may be provided to (i) partner employers and/or (ii) job recruitment agencies with which the Controller has concluded an agreement, for their own purposes, mainly for approaching you with job offers (legal basis: consent in accordance with Article 6(1)(a) of the GDPR). For more information on processing your personal data by the partners, please refer to their privacy policies. You always have the right to withdraw the consent provided for such purpose by sending an email to: cvbeam@gmail.com or by contacting the particular partner directly.

The Controller does not carry out automated individual decision-making, including profiling with your data.

7. User Rights

Access: You have the right to access your personal data.
Rectification: You can request the correction of inaccurate data.
Erasure: You can request the deletion of your personal data.
Restriction: You can request the restriction of processing.
Data Portability: You have the right to receive your data in a structured, commonly used format.
Objection: You can object to the processing of your data.
Withdrawal of Consent: You can withdraw consent at any time.

8. Data Retention

We retain personal data only as long as necessary to fulfill the purposes outlined in this policy or as required by law.

9. Data Sharing and Transfers

Service Providers: We may share data with third-party service providers to facilitate our services.
Legal Requirements: We may disclose data to comply with legal obligations or protect our rights.
International Transfers: If data is transferred outside the EU, we ensure it is protected by appropriate safeguards.

10. Data Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or destruction.

How do we protect your data? Protecting your privacy and data is CVBeam.com"s top priority. We apply the highest industry cybersecurity standards and regularly review our security measures. From the moment you provide us with your data, we encrypt it using secure socket layer technology (SSL).

However, no method of transmission over the Internet or electronic storage is 100% secure. Therefore, while we strive to protect your personal data, we cannot guarantee its absolute security. We cannot ensure or warrant the security of any information you transmit to CVBeam.com, nor can we guarantee that your information will not be accessed, disclosed, altered, or destroyed by a breach of any of our physical, technical, or managerial safeguards.

11. Cookies and Tracking Technologies

Do we use cookies? Cookies are small bits of data stored on your computer. This information usually isn’t enough to directly identify you, but it allows us to deliver a page tailored to your particular needs and preferences.

You can change your CVBeam.com cookie settings at any time.

After 12 months, we’ll ask for your consent again, or you can delete cookies anytime in your browser. Feel free to contact us if you want to know more.

12. Data Transfers to Third Countries

The Controller will, to the necessary extent, transfer your personal data to third countries, i.e., countries that are not member states of the European Union or parties to the Agreement on the European Economic Area. This occurs when we engage with external service providers, such as for AI-based services. We transfer your personal data only to countries that are considered to have an adequate level of protection in accordance with the EU Commission"s decision on the adequacy or where there are appropriate safeguards in place, such as standard contractual clauses, to protect your personal data. Regardless of the country in which your personal data is processed, the Controller takes appropriate technical safeguards in place to ensure an adequate level of protection as guaranteed in the European Union and the European Economic Area. If you wish to know more about international transfers of your personal data and the appropriate safeguards that we have in place, you may contact us via cvbeam@gmail.com.

13. Children"s Privacy

Our services are not directed to individuals under 16. We do not knowingly collect personal data from children.

14. Changes to this Privacy Policy

We may update this policy periodically. We will notify you of any changes by posting the new policy on our website.

15. Contact Us

For questions or concerns about this privacy policy, contact us at:
Email: cvbeam@gmail.com